Pricing issues and Customer Service

While this is only one industry…we all know it could be any industry.   I’ve “redacted” some of it (cuz I learned a new word)so simply insert any retailer you choose. This is one real person, with one real issue. Imagine the number of people having similar  issues in all sorts of industries. Some people wonder about the cost of customer service and ‘how much money a company’ loses due to poor customer service. FACT:  It’s untold Millions, maybe billions.   Most people won’t write a thesis on what happened..as this person did.  Most just won’t go back.  They vote with their wallet, as we like to say and go elsewhere. And most important – while I don’t doubt the situation happened.. some of the facts might have gotten “lost in translation”.  Most stories repeated usually do.  Sad, but true. Either way, the fact that this went out on a popular blog, will cost the store money.  There’s so many “no no’s in this story,  I almost hesitated to share it.  But what ever NO NO you take out if it… it’s a lesson. Love to hear your thoughts.  Mine is the fact the manager has yet to respond to the woman. 

Read more

What is Your R-T-C Factor

What is Your R-T-C Factor

By Nancy Friedman, The Telephone Doctor In interviewing our customers, I found that there were several things they value. Things they want before the product or the service. They boiled down to three basic wants comprising of what we now call the R-T-C factor: Relationship, Trust and Consistency. Let’s go over them: 1.  R – – Relationship  Building rapport is an overlooked art. Call many companies and the first word shouted at you is: “Name?” No “nice to meet you by phone” or even a “good morning.” There’s very little rapport building found in today’s customer service. Relationship starts within the first 4 to 6 seconds of a phone call or within 30 seconds for an in-person visit. That sets the stage for the rest of the transaction. Plus, it lays the groundwork for possible future business. Rapport building and relationships are vital to every communication exchange. It’s a simple basic process.  2.  T – – Trust If the customer is unable to trust what you say, the relationship will melt to zero. Gaining the trust of your customer is the KEY to relationship. From following through when you promise to call or fulfilling the company’s guarantee statement, creating trust

Read more

5 Frustrating Voice Mail/Cell Phone Phrases

5 Frustrating Voice Mail/Cell Phone Phrases

By Nancy Friedman, Telephone Doctor® Voice mail (business or cell) remains a large frustration in this busy business world. And it’s not just voice mail. The automated attendant is also on the list. In an effort to help reduce voice mail frustration, here are the five most frustrating phrases that your callers don’t want to hear. I’ll discuss the auto attendant in another blog. Here are the big 5 Most Frustrating Voice Mail phrases. 1. I’m not at my desk right now  DUH? That’s a hot lot of news. What a boring, semi useless statement. Live a little. Let your callers know where you ARE – not where you’re not. Tell them, “I AM in the office all this week” OR “I’m in a sales meeting till 3 pm.” Let them know if you do or don’t check messages. Let them know when you will be back. 2. Your call is very important to me OMG. Really? A big time waster. The caller is thinking, “Well, if I’m so darn important, where the heck are you?” And then again, think about it. Maybe the call isn’t so important to you. You just don’t need this phrase. Semi useless 3. I’m

Read more

Let’s Talk Voice Mail

Let’s Talk Voice Mail

By Nancy Friedman, Keynote Customer Service Expert; President, Telephone Doctor Customer Service Training   Our surveys are showing voice mail is now running far behind email to reach someone. However, since voice mail is still in use, let’s go over some of the basic guidelines of using voice mail. I often hear “no one returns my voice mails anymore” a lot. Could it be the way your message is left? There was a time, some of us might recall, where there was NO voice mail. No automated attendant. No, “I’m not at my desk right now.” Just good, old fashioned human beings talking with each other. Is there anyone reading this that disagrees, the first voice we hear, when we call a company sets the tone, starts the process, and is the voice that ‘welcome’s the caller’ to the company? I’ve not met anyone who disagrees with that. Then why on earth would we put a dull, monotone, robotic voice on voice mail? Between the automated attendant that greets the public and your own voicemail that says HELLO to the person dialing in direct, why not be GREAT? I’m going to focus on your own voice mail message today. We’ll

Read more

Why Caller ID is Not a Great Idea

Why Caller ID is Not a Great Idea

By Nancy Friedman, Keynote Customer Service Expert; President, Telephone Doctor Customer Service Training   If this hasn’t happened to you yet, my bet is it will. You see the name or a number you recognize on the phone and pick it up with, “Hi Joe” (or whoever it says). And low and behold – guess what? It’s not Joe. Safest bet? Don’t look. Act surprised. Be great on every call. Or if you do look, use your professional greetings.  Don’t discriminate! I often hear: Well, it’s JUST “Bob” and poor Bob gets a low-grade unprofessional greeting. Not nice. Bob should get the same greeting as you’d give Taylor Swift. (If she called you that is.) I’ve been speaking on customer service a long time and I’m asking you to believe me. It’s not worth it to discriminate on how you answer the phone. Watch this 1 minute Video Blog: and you’ll see what I mean. Make each call GREAT! Don’t discriminate. Treat each caller as though it was your favorite movie star. Even if you look and see it’s “Bob Smith” who you know and love, that call should be answered as professionally as you would if it’s not. NOT “Hi Bob” or some other personal note. Because, remember, it

Read more

Administrative Professional’s Day: April 24, 2019 – Don’t forget to say thank you to your ‘right arm’

Administrative Professional’s Day: April 24, 2019 – Don’t forget to say thank you to your ‘right arm’

By Nancy Friedman, Keynote Customer Service Expert; President, Telephone Doctor Customer Service Training Mother’s Day, Father’s Day, Valentine’s Day, Grandparents Day, Labor Day, Memorial Day, Christmas Day, well, you get the picture. There’s another day that gets overlooked sometimes and I wanted to share why it shouldn’t. You see, before I was the Telephone Doctor, I spent a few years as a secretary and then as an administrative assistant. What’s the difference you ask? It all depends on who you ask. Either way, it’s a day that sadly gets overlooked. Admin folks, good ones, work hard. They’re usually very loyal and very good. Good ones don’t watch the clock. They take a great deal of pride in doing their job. Being someone’s administrative assistant is a good thing. A special thing. It was fun being an admin. I loved being one. When the caller asked for my boss I would say, “Jim is at lunch, he’ll be back around 2:30 pm; my name is Nancy, I’m his administrative assistant and I do all the work anyway, how can I help?” I always got the information I needed. It always got a laugh and melted any rough edges of the caller.

Read more

Let Me Double Check That For You

Let Me Double Check That For You

By Nancy Friedman, President, Telephone Doctor Customer Service Training; Keynote Customer Service Speaker One thing we all know is no one likes to be rejected. You don’t – I don’t – the folks next door don’t. And certainly, our customers don’t. Yet often we’re not able to satisfy folks – or even ourselves. Today’s blog covers how not to reject folks immediately. We call it “Reject Gently.” And it works. When something isn’t available, or not ready, or you don’t have it – whatever it is – the words, “Let me double check that for you” will save the day. Every time! Rather than blurting out a negative, start with a positive. Start with, “Let me double check that for you.” Sometimes we need to double check ourselves. Either way, it’s a good habit to get into. What it does is . . . well, this 1:30 video blog says it best. Watch it, enjoy and please share.

Read more